Author Archives: reloamerica

About reloamerica

Relocation America is a full service relocation management company committed to providing exceptional relocation services in both the origination and destination locations worldwide.

The Service Side of Relocation Expense Management

In a recent Business Travel News Survey 73% of respondents waited, on average, five weeks to be reimbursed by employers for business related expenses. Not only is this an annoyance for employees, but it also has the potential to place a burden on talent management and retention.

While relocation expense reimbursement can become a source of frustration among transferring employees, there are a few simple steps that can be taken to make the process more efficient  and successful.

Mobile Technology: One of the best practices with respect to expense reimbursement is to ensure your relocation service provider has an easy to use mobile app that allows transferring employees to quickly request reimbursement of eligible expenses at any time no matter where they are (even if on a home finding trip).  The ability to check the status of reimbursements also gives employees some visibility into the reimbursement process which makes it easy and painless.

Our own app, RA International Connect, offers an intuitive and friendly interface that features tools designed to support transferring employees throughout the entire relocation process. Among the many features included in RA International Connect is the ability to process expense reports and submit receipt photos via the smartphone’s camera.bloggo2

Urgent Reimbursement Requests Be sure to partner with a relocation service provider that has the financial wherewithal to process reimbursements weekly or biweekly if needed. If your transferring employees need to wait up to 3 weeks for reimbursement funds to arrive because your relocation service provider has funding issues then service levels will suffer and frustration levels with the relocation process will rise. Here at Relocation America International we have the ability to process expense reimbursements the same day we receive them if necessary.  From our experience the immediate turnaround time we provide adds to the positive experience our clients have when working with us.

Utilize ACH direct deposit or Wire Transfers: Automatic clearing house or ACH reimbursements allow for direct deposit of employee reimbursements and allow transferring employees immediate access to their funds eliminating the need for paper checks which delay the reimbursement process.

Consider the use of lodging and meal per diems as part of your relocation policy. Begin by understanding your client’s goals and travel needs and consider using per diems to control expenses. Per diems allot employees a fixed amount per day reducing the need for transferring employees to save purchase receipts. As long as the cost is under the per diem amount, it’s approved without the need for documentation. The biggest advantage of per diem use is it allows for predictability in travel budgeting.

Increasing the ease and timeliness of relocation expense processing can result in cost savings and increased transferring employee satisfaction.  Choosing the right provider who has the right tools to manage this process on your behalf can make all the difference in the experience your employees have when relocating.

About Relocation America International

Relocation America International is a full service relocation management company headquartered in Southfield, Michigan dedicated to providing innovative relocation services, value added support, and superior service to clients relocating families domestically and internationally.

Visit http://www.rainternational.com for more information about our services or contact us at mobility@rainternational.com.

Filing Season Tax Tips for 2018 U.S. Relocating Employees

The moving expense deduction was suspended for 2018 through 2025 in the tax reform act of 2017. Therefore, moving expenses will not be deductible on your 2018 federal tax return.  However, there are some circumstances in which you may still be entitled to the following moving expense breaks

Some states continue to allow deductions and exclusions for moving expenses that were deductible under the federal tax code prior to 2018.

States that allow a deduction:  Arizona, Arkansas, California, Hawaii, Iowa, Massachusetts, Minnesota, New York, Pennsylvania, and Virginia.

  • States that allow an exclusion:  The 10 states above, plus New Jersey.
  • Carefully check your W-2 if you moved to or from one of those states to be sure deductible moving costs paid or reimbursed by your employer were not included in state income.

If you are deducting moving expenses on a state return, or are a member of the active duty armed forces moving pursuant to a military order, here are several items deductible as moving expenses that are sometimes overlooked:

  • Tips to the moving van driver or helpers.
  • Mileage for driving second or third cars to the new location (in addition to the first car). The deduction for 2018 is 18 cents per mile.
  • Lodging expenses in the departure location for one night after the household goods are packed, and one night in the new location on the day of arrival.
  • Moving household goods from a location other than your main home, up to what it would have cost to move them from the main home
  • Storage of household goods for up to 30 days, including the cost of moving the goods into and out of storage.  Note that the costs for moving the goods into and out of storage remain deductible even if the goods are in storage more than 30 days.
  • Expenses not reimbursed by your employer, such as extra crating, shipment of unusual items, tips to van line staff, etc.

Additional tax season filing tips: Continue reading

Where is America Moving To?

Nevada has been ranked as one of the top states in North America for its net migration pattern according to Atlas Van Lines, one of the nations’ largest shipping agents for household goods.

Atlas Van Lines new interstate migrations report looked at data from 71,092 Interstate and Cross-Border Household Goods Relocations from January 1, 2018 through December 15, 2018.
According to Jack Griffin, Chairman and CEO of Atlas World Group it is integral for not only the moving industry, but also our nation, to track domestic and international migration patterns to better understand why and where individuals are relocating. “These tangible insights for people, companies and industries can serve as important factors in influencing business and personal growth.”

The 10 U.S. states with the highest percentage of inbound moves and outbound moves are included in order below, with Nevada ranking as the study’s inbound leader for the first time ever. While West Virginia has classified as outbound since 2014, the state had the highest percentage of outbound moves in 2018. This is also the first time West Virginia has registered as the study’s outbound leader.

INBOUND:

  • Nevada (67.8 percent)
  • Idaho (66.2 percent)
  • North Carolina (62.6 percent)
  • New Hampshire (57.3 percent)
  • Tennessee (57.2 percent)
  • Oregon (57.1 percent)
  • Washington (57.0 percent)
  • Alabama (56.5 percent)
  • New Mexico (56.0 percent)
  • Washington D.C. (55.7 percent)

OUTBOUND:

  • West Virginia (61.7 percent)
  • Wyoming (61.4 percent)
  • Illinois (61.2 percent)
  • New York (61.0 percent)
  • Connecticut (59.9 percent)
  • Louisiana (58.2 percent)
  • Nebraska (58.1 percent)
  • Kansas (57.4 percent)
  • South Dakota (56.9 percent)
  • New Jersey (56.7 percent)

To read the full report click on the following link:  2018 Atlas Migrations Patterns Study

About Relocation America International

Relocation America International is a full service relocation management company dedicated to providing innovative relocation services, value added support, and superior customer service to clients relocating families domestically and internationally. Visit http://www.rainternational.com for more information about our services or contact us at info@rainternational.com.