As the world grows larger and as more developing countries emerge as economic front runners, the need to relocate abroad and, in questionable areas, poses many valid concerns for employers and employees alike. Preparation is the operative word in providing proactive support to your employees as they consider or have already agreed to an overseas relocation. Arming employees and staff with usable and current knowledge as well as fostering an infrastructure in the destination country is key to minimizing the inherent risks involved. The tenets of Travel Risk Management (TRM) provide employers with a framework to assist in mitigating the risks to themselves and their employees and families.
Best practices a TRM plan should include are:
- Informing your organization and your employees about the risks associated with international travel can help ease concerns as well as misinformation that may deter your employee from accepting the position at all.
- Education and Training. Your organization and employees are only as good as the information they are given. Providing current intel on the state of the country as well as simulation training in the event of a true emergency can set the stage for a productive and safe assignment.
- Organizations need to have the capability to locate their employees at all times.
- Maintaining control of the policies and procedures put in place by organizations helps maintain compliance.
- Emergency support staffing should be in place to assist employees in the event of an unplanned event while on-site.
Preparedness is crucial, not only for employees, but, for the organization as well. A proactive approach helps limit productivity losses and works to improve morale and overall expectations employees have for their well-being and security. Every level of an organization plays a role in safeguarding their employee’s best interest while on assignment. From HR to senior management, each individual has a role to play and a responsibility to communicate with other members of the organization to provide security services to employees. Knowledge-sharing and testing out the planned security procedures will help to assure all bases are covered when the actual relocation takes place.
A lack of information and staff experience can deter even the best laid plans for an organization to effectively secure staff safety. The need to have contingency plans in place at all levels of the assignment is of the utmost importance, particularly in an evacuation situation. From ensuring organizational/employee communication in the event of an emergency to possession of required employee documentation to employee’s access to cash in a needed situation, proactive measures will save time, money, and, in some cases, lives. Each member of an organization’s team needs to have clearly defined roles and responsibilities to ensure a seamless process. Fine-tuning policies, procedures, and the appropriate personnel can make the business of relocating a little less risky for everyone.